MDA does not discriminate on the basis of race, color, national origin, disability, age, sex, or as an individual with limited-English proficiency (LEP) in administration of our programs or activities, and, MDA does not retaliate against any individual because they have exercised their rights to participate in actions protected by or oppose actions prohibited by 40 C.F.R. Parts 5 and 7 or for the purpose of interfering with such rights.
MDA is responsible for coordination of compliance efforts and receipt of inquiries concerning non-discrimination requirements implemented by 40 C.F.R. Parts 5 and 7 (Non-discrimination in Programs or Activities Receiving Federal Assistance from the Environmental Protection Agency), including Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1973; the Age Discrimination Act of 1975, Title IX of the Education Amendments of 1972; and Section 13 of the Federal Water Pollution Control Act Amendments of 1972 (hereinafter referred to collectively as the federal non-discrimination statutes).
If you have any questions about this notice or any of MDA’s non-discrimination programs, policies or procedures, you may contact:
625 Robert St N St. Paul, MN 55155
If you believe that you have been discriminated against with respect to an MDA program or activity, you may contact the Non-Discrimination Coordinator identified above or file a complaint.
If you believe you have been excluded from participation in, been denied the benefits of, or been subjected to discrimination, on the basis of race, color, national origin, disability, age, sex, or as an individual with limited-English proficiency (LEP) or retaliation in the programs, services and activities of applicants for or recipients of federal financial assistance you may file a discrimination complaint with the non-discrimination coordinator.
If a discrimination complaint about MDA programs or services cannot be resolved informally, (through discussion written and/or verbal) the complainant may file a formal complaint with the non-discrimination coordinator using the following procedures:
- Submit complaint to the Non-Discrimination Coordinator no later than 180 days after the date of the alleged discrimination.
- A Grievance Form can be obtained by using the one provided in the Forms and Resources section on this page or by calling 651-201-6000. The following information is required on the complaint form, or you may submit a signed written statement that contains all the following written information:
- Your name, address and how to contact you (phone number, email address etc.)
- The date(s) on which the alleged discriminatory event(s) occurred
- A statement that describes how, why, when and where you believe you were excluded from participation in, were denied the benefits of, or were subjected to discrimination, on the basis of race, color, national origin, disability, age, sex, or as an individual with limited-English proficiency (LEP)
- Include the location, names and contact information of any witnesses
- If a complaint has been filed with another agency or court, include the agency or court where it was filed with a contact name
- You or your designee must sign your letter of complaint
- If the complainant is unable to write a complaint, the Non-Discrimination Coordinator should be contacted for additional assistance. MDA is committed to providing open access to its services to persons with limited-English proficiency (LEP) or disability.
- The signed and dated complaint should be sent to:
Minnesota Department of Agriculture
625 Robert St N. St. Paul, MN 55155
Telephone: (651) 201-6657
- A letter acknowledging receipt of the complaint will be issued to the complainant within five (5) business days of its receipt.
- Complaints will be investigated promptly and fairly; the preponderance of the evidence standard will be applied during the analysis of the complaint.
- Reasonable measures will be taken to preserve any information that is confidential.
- The Non-Discrimination Coordinator will review the complaint and may solicit additional information from the complainant. If the additional information is requested and not received within thirty (30) days, the case may be closed. The case may be closed if the complainant no longer wishes to pursue the case.
- In cases where the complaint is against one of the MDAs subrecipients, the Non-Discrimination Coordinator will provide the respondent with the opportunity to respond to the allegations in writing. The respondent will have ten (10) calendar days from the date of MDAs written notification of acceptance of the complaint to furnish their response to the allegations. The Non-Discrimination Coordinator will follow-up and investigate the information provided in the response as appropriate and relevant.
- Written notice will be promptly provided about the outcome of the investigation, including whether discrimination is found and the description of the investigation process
- MDA assures that intimidation and retaliation are prohibited and that claims of intimidation and retaliation will be handled promptly and fairly pursuant to our grievance procedures in the same manner as other claims of discrimination